Volunteer

We are always looking for volunteers to help the school as class room parents, to join us as a foundation member, and to help us at our events.  Please see the below requirements and list of current volunteer opportunities, check out volunteer positions, and be sure to follow us on Facebook and attend our Foundation Meetings to learn more!   

Open Positions

Board & Coordinator Positions Explained

Foundation Board positions:

(All Board positions are a 2-year commitment.)

1. Foundation President (1-2 people needed):  Prepares meeting agenda & leads monthly board meetings according to the Bylaws, submits event forms to Risk Management & reserves school space for events, supports Foundation events and fundraising, meets with Principal regularly, & supports all Board members & Coordinator positions.

2. Foundation Vice President (1-2 people needed):  Attends monthly board meetings, organizes and runs the Puma Pledge campaign, submits and orders Foundation print materials for events, works with VP of PE on the Fun Run, provides board member and coordinator support for events throughout the year.

3. VP of Finance (1-2 people needed):  Updates Foundation insurance yearly, uses QuickBooks to manage Foundation expenses, regularly manages / deposits money from events/donations/fundraising, works with Foundation accountants to submit Financial Reports for Foundation tax returns. 

4. Foundation Secretary (1-2 people needed):  Sends out monthly reminders of meetings, prepares agenda & types monthly meeting minutes, and assists with Foundation events.

5. VP of Science (1-2 people):  

6. VP of Music (1-2 people needed):  Attends monthly Board meetings (1st Tuesday of each month), organizes and plans music program and plans talent show. 

7. VP of Art (1-2 people): Attends monthly Board meetings (1st Tuesday of each month), organizes and plans the annual Spring Art Fair/Show event.

8. VP of Physical Education (1-2 people needed):  Attends monthly board meetings, organizes and manages the annual Fun Run and Field Day, provides board member and coordinator support for events throughout the year.

9. VP of Technology (1-2 people needed):  Attends monthly board meetings, manages and regularly updates the RH Foundation website,  provides board member and coordinator support for events throughout the year.

10. VP of Equity and Inclusion (1-2 people needed):Attends monthly board meetings, manages and regularly updates the bulletin boards at school with multicultural events for that month.  Plans community-wide multi-cultural fair.

Coordinator positions:

(All Coordinator positions are a 1-year commitment.)

1. Fall & Spring Scholastic Book Fair Co-Coordinators (1-2 people needed): Work together to coordinate the Scholastic Book Fair in Fall (3 days) and Spring (3 days). Create online volunteer and donation sign-up, organize  Pastries with Parents, work with volunteers during the 3 days to operate cash registers during class visits, set up/take down Book Fair, etc.

2. Monthly Dineout Coordinator/s (1-2 people needed):  Schedule at least 7 local Monthly Dineouts & plan Staff Dineout in March or April. 

3. Room Parent Coordinator (1 person needed): Set up Room Parent meeting in early September after Back to School Night, forward emails Room Parents about school event info periodically throughout the year, update Room Parent Info packet.

4. Pumpkin Palooza Co-Coordinators (2 people needed): Event to be held on a Saturday in October (2 weeks before Halloween) from 4-6pm. Organize volunteers for event, assist with online Signup Genius for class booths, event volunteers, and donations. 

5. AUCTION Co-CHAIRS (2 people needed):  Organize silent and online auctions.  Facilitate classroom baskets, staff experiences, and community/business donations. Planning begins in December.  Event to be held on a Saturday in April or early May from 4-6:30pm.  

6. Yearbook Photographer & Publisher (2-3 persons needed): Organize incoming photos, take photos at school events and on campus, and put together yearbook

7. Staff Appreciation Week Coordinator (1 person needed): Coordinate with Foundation President and create a Signup Genius for staff lounge food donations, create flyer, set-up & clean-up food in staff lounge during Staff Appreciation Week. 

8. Red Ribbon Week Coordinator (1 person needed):  Help create RRW (which is in October) flyer in early September , hand vinyl RRW banners with zip ties on fences along PQ Drive & front of school the Thursday before RRW, cut & sort 12” wired red ribbons for each classroom, and give sorted ribbons to front office 1 week before Red Ribbon week to put in teacher mailboxes.

9. Holiday Gift Card Drive for Adopt-a-Family Coordinator (1 person needed): Set up donation tags on school front gates and work with office staff to collect gift card donations for RH families in-need the 1st week in December.

10. Family Dance Coordinator/s (1-2 people needed): Organize family dance decorations, book food, take lead on volunteers for setup/clean up of event. (Typically in January or February.)

11. Foundation Flyer Counter (1-2 people needed):  Communicate regularly with Foundation President about upcoming flyers, collect Foundation flyers from the front office, count them and paperclip them for each each classroom either at home or at school, and return them to the front office 1-4 times per month.

12. Spirit Wear Coordinator  

13. Winter Shop Coordinator

Volunteer Opportunities

Volunteer Quick Tip Guide

Want to volunteer at Rolling Hills Elementary School? Here’s a Quick Tip Guide:*

·       Apply early! Paperwork takes time to process. Don’t delay your ability to volunteer on-site!

·       E-mail your paperwork to Geraldine Lapid, Office Assistant II, glapid@powayusd.com, or drop it off to the RHES Administration Office (hours: weekdays 7:15am-2:15pm PT).

1.              Copy of your driver license (submit once)

2.              Level I – Volunteer Application Megan’s Law Background Check (submit every year)

§ English: Megan's Law Level I (pdf) 

§     Spanish: Ley de Megan – Nivel 1 (pdf)

3.              Volunteer Code of Conduct (submit every year)

§     ​​English: Volunteer Code of Conduct (pdf) 

§     Spanish: Código de Conducta del Voluntario (pdf)

4.              Volunteer Code of Confidentiality (submit every year)

§ English: Volunteer Code of Confidentiality (pdf) 

§     Spanish: CODIGO DE PRIVACIDAD DE LOS VOLUNTARIOS

5.              Proof of TB clearance (submit every four [4] years)

The law requires that TB clearance be completed by a licensed health care provider. The provider will determine if risk factors exist and provide a TB test, if needed.

Here are a few nearby resources where you can obtain TB clearance. There may be a fee or co-pay involved at some locations:

·                                              Your primary health care provider

·                                              CVS Minute Clinic, 16773 Bernardo Center Dr., Rancho Bernardo, CA 92128 or,

·                                              CVS Minute Clinic, 12358 Poway Rd., Poway, CA 92064

·                                              Walgreen Clinic, 13390 Poway Rd., Poway, CA 92064

·       E-mail Geraldine (glapid@powayusd.com) two-three (2-3) weeks after you’ve delivered your paperwork to confirm the district has completed your volunteer clearance.

*Full requirements for Poway Unified School District can be found here: Poway Unified - Volunteer (powayusd.com)

**These are the requirements for Level 1 volunteers.  Please read below or visit the above site for Level 2 requirements.

PUSD Full Volunteer Process

The Poway Unified School District thanks you for your dedication and diligence in the work you do for our schools. We love our volunteers because they contribute so much time and energy to our students and staff. Our schools would not be what they are without you.

• Are you a RETIREE?  Click here for more information about how Retirees can become involved.

•  There are two types of volunteers:

  • Level 1 – This is the most common type of volunteer. Level I volunteers are allowed to work with students under the supervision of staff. Level I volunteers are not allowed to be left alone with students.

  • Level 2 – For volunteers who will work in isolation with students, e.g., Safety Patrol Coordinator, Robotics Coaches, Volunteer Band Instructors.  Level II volunteers will have significant unsupervised contact with students.

Each Volunteer type must be approved annually by the school and District.

For Level II volunteers, please note that since this allows for “significant unsupervised contact with students”  there are additional requirements that need to be completed.

Steps to be a Level 1 Volunteer

1. Complete the following forms

   1. Level I Application  (Megan’s Law) 

      • English: Megan's Law Level I (pdf) 

      • Spanish: Ley de Megan – Nivel 1 (pdf)

   2. Volunteer Code of Conduct 

      • ​​English: Volunteer Code of Conduct (pdf) 

      • Spanish: Código de Conducta del Voluntario (pdf)

   3. Volunteer Code of Confidentiality 

      • English: Volunteer Code of Confidentiality (pdf) 

      • Spanish: CODIGO DE PRIVACIDAD DE LOS VOLUNTARIOS

   4. Proof of identification/driver’s license [proof of identification/driver’s license to be shown at school site]

2. Applicants will turn in completed forms plus proof of a TB clearance to the school site where they plan to volunteer. TB Testing requirements can be found in the section below titled “TB Testing”. TB tests must be kept current to continue volunteering.

3. The school site will then notify you once your application is approved.

Steps to be a Level 2 Volunteer

1. Complete the Level 1 forms

2. Request a Level 2 Approval form from the school site. The form must be signed by the school site and then brought to the District Office on: 

   1.  Tuesday 10:00 a.m. – 11:30 a.m. 

   2.  Thursday 2:00 p.m. – 3:30 p.m. 

3. Please be prepared to show a picture ID when you pick up the form.

4. This form will be exchanged for an application and Livescan Fingerprinting Form. Please be prepared to show picture ID when you pick up the form.

   1. Livescan runs fingerprints through databases of the CA DOJ (CA Department of Justice) and FBI (Federal Bureau of Investigations). There is a $20 cost for the applicant. This is a mandatory requirement for Level II volunteers.

5. The school site will notify applicant once they are approved.

Volunteer Reminders

1. Individuals will not be allowed to volunteer until notified by the school site that they are cleared to begin.

2. When you come to volunteer, please sign in and out. All volunteers at each of our school sites are required to sign in at the office and put on a name tag. You must do this each day you volunteer. This helps us identify people on our campus and helps keep our kids safe. Thank you for remembering to do this!

3. For private vehicle transportation for students, you will need to fill out and return this form before the trip:  Private Vehicle Transportation for Student's off-site Student Experience .

4. If you are feeling ill or have any symptoms related to cold, flu or COVID-19, please do not volunteer.

Retirees

Seniors Helping Our Kids (SHOK) is an all-volunteer organization that trains and places nearly 200 retirees a year in PUSD schools. Most serve as one-on-one reading tutors for children in grade 1-3, following the OASIS Tutoring program. Others are classroom or library helpers. If you are a retiree and interested in this opportunity, check out Seniors Helping Our Kids. They will help you get all the paperwork together to participate as a volunteer.

TB Testing

Due to new regulations from both the state and county, PUSD nurses will no longer be providing TB clearance. If you are due for your screening (once every four years), we are hoping this advance notification will give you ample time over the summer to comply, before the start of the new school year.

The law requires that TB clearance (TB skin test or TB Risk Assessment Questionnaire) be completed by a licensed health care provider.

Here are a few nearby resources where you can obtain TB clearance. There may be a fee or co-pay involved at some locations:

•    Your primary health care provider

•    CVS Minute Clinic, 16773 Bernardo Center Dr., Rancho Bernardo, CA 92128 or,

•    CVS Minute Clinic, 12358 Poway Rd., Poway, CA 92064

•    Walgreen Clinic, 13390 Poway Rd., Poway, CA 92064

•    Neighborhood Health Clinic, 460 N. Elm St., Escondido, CA 92025, 760-520-8100, Hours: Monday, Tuesday, Thursday, and Friday: 1:00-4:00, Wednesday: 2:30-4:00

•   Public Health Center, 649 West Mission Ave, Suite 2, Escondido, CA 92025, 619-692-5565

Proof of TB clearance is mandated for volunteers working in public schools. Please submit written TB clearance signed by your health care provider to your school site.